Structure of Business Letter

 Radhanagari Mahavidyalay, Radhanagari.

B. Com. - I  Semester -  II 

Subject - English.

 Module - V

Structure of Business Letter

( Last five points)

viii)  Complementary Close:-

 It is a formal and a polite way of ending a letter. It must be in accordance with the salutation. The first letter of the first word of a complementary close is written in capitals and a comma is put at the end of the last word. 

*For example:-

(Complementary close)

1) Yours faithfully, or Your truly.

2)Yours sincerely.

3) Yours very sincerely, (express very informal relations)

4) Yours sincerely,

Some organizations write 'Sincerely" or "Faithfully' first and put 'yours' later.

ix) Signature :-

It is written in ink, immediately below the complementary close. As for as possible, the signature should be legible. The name of the writer should be typed immediately below the signature. The writer's designation/division/ department is given below the typed name. 

*For example :-

Yours faithfully,

For M/S Acron Electricals

(Signature)

SUNIL KUMAR

Partner

X) Enclosures:-

   If the documents attached are important, they are specifyied. This is required when some documents like cheque, draft, bills, receipts, lists, invoices etc. are attached with the letter. These enclosures are listed one by one in serial numbers. 

For example:-

Encl:

i) Demand Draft No A 32926 dated 21 November, 2016

iI) The list of goods received

iii) A cheque for Rupees One Thound dt. Feb. 27, 2016 (Cheque No...) towards payment for goods supplied.

xi) Identification Mark:-

  Identification marks appear just above the 'Enclosure", if any. This is required when the writer wants to add something, which is not included in the body of the letter. It is expressed as PS. 

For example:-

P.S. - In our office, we provide two years warranty.

xii) Copy Circulation:-

 This is required when copies of the letter are also sent to persons of the addressee. It is done as C.C.

*For example:-

C.C. :-  i) The Chairman, Electric Supply Corporation

ii) The Director, Hiranyakishi Foundation

iii) The Secretary, Sarvodaya Education Society